Background

Precincts are committees of residents who meet regularly to discuss matters of concern to the local area. Precinct meetings are organised by volunteer local residents who are elected annually by members.

There are 13 precincts covering all Waverley residents. All residents living within the boundaries of their precinct are welcome to participate in their Precinct Committee Meetings. 

The policy and code that governs precincts is due for an update. Feedback incorporated into the newly updated Precinct Policy and Procedures, and Code of Practice for Precincts have come from several sources including feedback from the Combined Precincts Group, and precinct executives over the past years.

Summary of the updates include:

  • New format of documents as per Council Policy templates
  • Combined policy and guidelines into one document, removing repetition
  • Inclusion of the new option of hybrid and online meetings
  • Further detail regarding taking meeting minutes
  • Further detail regarding arranging a 'Meet the Candidate' event at precinct meetings
  • Broadening attendance at Precinct Review Committee meetings to include all precinct executive conveners (not just voting members)
  • Detailed processes outlined for mediation, dispute resolution and Code of Practice breaches
  • Further detail on Convener / Precinct Executive Committee handover responsibilities
  • Further detail on the role and responsibilities of precinct conveners
  • Further detail on the role and responsibilities of Development Application (DA) Representatives
  • Updated procedure for Combined Precincts Meetings for agenda development and motions
  • Further detail on managing a precinct social media page and moderating content
  • Further detail on precinct interaction with media representatives
  • Broadened the Code of Practice for precincts to cover precinct executive members and all precinct meeting attendees
  • Updated templates and resources for precinct use (included in the appendices)

The following remain exactly the same:

  • The operational structure, function and objectives of the precinct system
  • The total number of precincts and their boundaries
  • The total number of precinct meetings and Combined Precincts Meetings per year
  • The level of support afforded to precincts and their operations

Important Documents

Timeline

  • Public exhibition from 20 January 2026 to 5pm, 19 February 2026
  • Reporting back to Council in February / March 2026

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