Register to speak at a public forum

From August 2019, Council will be trialling a public forum before each Council meeting. Public forums are an opportunity for members of the public to address Council on matters of public importance that are not listed on the meeting agenda.

Public forums will be held from 6.30 pm to 6.45 pm before each Council meeting at Waverley Council Chambers. All members of the public are welcome to attend.

The schedule of Council meeting dates is available here.


To speak at a public forum, please complete the registration form below before 3.00 pm on the Monday before the Council meeting.


To speak on an item listed on a Council agenda, do not use the form below; instead, see here.


Things you need to know about speaking at a public forum

  1. Council will hold a public forum of no more than 15 minutes’ duration from 6.30 pm prior to the commencement of each ordinary Council meeting to allow members of the public to make oral submissions on matters of public importance that are not listed on the meeting agenda of the Council meeting that follows.

  2. Public forums are not part of Council meetings and are not recorded, minuted or live streamed.

  3. Public forums are to be chaired by the mayor or their nominee.

  4. A person wishing to address Council at a public forum must register by 3.00 pm on the Monday before the Council meeting. Registrations received after 3.00 pm will not be accepted, but you will be notified and given the opportunity to speak at a future public forum.

  5. A maximum of four speakers will be permitted to address Council at each public forum. Registrations are processed on a ‘first come, first served’ basis. If your registration is unsuccessful, you will be notified and given the opportunity to speak at a future public forum.

  6. Each address must be no longer than three minutes in duration.

  7. For each public forum, only one registration per person is permitted.

  8. The address must relate to the matter that the person has registered to speak about. The chair will call to order any speaker who fails to comply with this requirement. If the speaker fails to comply with chair’s call to order, the chair may withdraw that speaker’s right to address the public forum.

  9. Speakers at public forums cannot ask questions of the Council, councillors or council staff. Councillors may not ask questions of the speakers during public forums.

  10. The general manager may refuse an application to speak at a public forum. The general manager or their delegate must give reasons to the applicant in writing for a decision to refuse an application.

  11. Speakers must refrain from engaging in disorderly conduct, publicly alleging breaches of the Council’s Code of Conduct or making other potentially defamatory statements.

  12. If the chairperson considers that a speaker at a public forum has engaged in conduct of the type referred to in clause 11 above, the chairperson may request the person to refrain from the inappropriate behaviour and to withdraw and unreservedly apologise for any inappropriate comments. Where the speaker fails to comply with the chairperson’s request, the chairperson may immediately require the person to stop speaking.

  13. Speakers may provide hard copies of their speech at the public forum. Audio-visual presentations are not permitted.

  14. A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a public forum.

What happens after I submit the online registration form?

You will receive an email confirming that you have registered to speak at the meeting, and your registration details will be provided to the chairperson.


From August 2019, Council will be trialling a public forum before each Council meeting. Public forums are an opportunity for members of the public to address Council on matters of public importance that are not listed on the meeting agenda.

Public forums will be held from 6.30 pm to 6.45 pm before each Council meeting at Waverley Council Chambers. All members of the public are welcome to attend.

The schedule of Council meeting dates is available here.


To speak at a public forum, please complete the registration form below before 3.00 pm on the Monday before the Council meeting.


To speak on an item listed on a Council agenda, do not use the form below; instead, see here.


Things you need to know about speaking at a public forum

  1. Council will hold a public forum of no more than 15 minutes’ duration from 6.30 pm prior to the commencement of each ordinary Council meeting to allow members of the public to make oral submissions on matters of public importance that are not listed on the meeting agenda of the Council meeting that follows.

  2. Public forums are not part of Council meetings and are not recorded, minuted or live streamed.

  3. Public forums are to be chaired by the mayor or their nominee.

  4. A person wishing to address Council at a public forum must register by 3.00 pm on the Monday before the Council meeting. Registrations received after 3.00 pm will not be accepted, but you will be notified and given the opportunity to speak at a future public forum.

  5. A maximum of four speakers will be permitted to address Council at each public forum. Registrations are processed on a ‘first come, first served’ basis. If your registration is unsuccessful, you will be notified and given the opportunity to speak at a future public forum.

  6. Each address must be no longer than three minutes in duration.

  7. For each public forum, only one registration per person is permitted.

  8. The address must relate to the matter that the person has registered to speak about. The chair will call to order any speaker who fails to comply with this requirement. If the speaker fails to comply with chair’s call to order, the chair may withdraw that speaker’s right to address the public forum.

  9. Speakers at public forums cannot ask questions of the Council, councillors or council staff. Councillors may not ask questions of the speakers during public forums.

  10. The general manager may refuse an application to speak at a public forum. The general manager or their delegate must give reasons to the applicant in writing for a decision to refuse an application.

  11. Speakers must refrain from engaging in disorderly conduct, publicly alleging breaches of the Council’s Code of Conduct or making other potentially defamatory statements.

  12. If the chairperson considers that a speaker at a public forum has engaged in conduct of the type referred to in clause 11 above, the chairperson may request the person to refrain from the inappropriate behaviour and to withdraw and unreservedly apologise for any inappropriate comments. Where the speaker fails to comply with the chairperson’s request, the chairperson may immediately require the person to stop speaking.

  13. Speakers may provide hard copies of their speech at the public forum. Audio-visual presentations are not permitted.

  14. A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a public forum.

What happens after I submit the online registration form?

You will receive an email confirming that you have registered to speak at the meeting, and your registration details will be provided to the chairperson.